First, a few notes:

• Volunteers Needed: We are still short 3 volunteer shifts for this Tuesday's meet! Please consider signing up if you are able. We can't do this without you!
• Spirit Night: Chipotle Spirit night will be held Monday, July 7 from 4-8pm at the Chamberlayne Rd location. Use code KFT623Z if ordering online or present the attached flyer if ordering in person.
• Swim Team Banquet: The swim team end of year banquet will be held on Wednesday, July 16. Watch your email for more details!

Meet #6: Kings Charter Tidal Waves @ AshCreek Crocs Information

The Kings Charter Tidal Waves will face AshCreek Crocs on Tuesday, July 8th. The meet will start at 6:00pm and families can enter the pool deck no earlier than 4:30pm. The make-up date is Wednesday, July 9th.

Location: 10854 Linderwood Dr., Mechanicsville, VA 23116.

Attendance: Please remember to declare for the meet by indicating if your swimmer will attend. You can indicate your attendance by going to the "Signup Calendar" under the Calendar tab on our website, choosing the “RSVP” button next to the associated meet, then clicking "attending" or "not attending" for your swimmer. This can be done in the app by clicking into the meet, clicking the “Meet Signup” button, “Edit” your swim meet status, then choosing your attendance status. You will need to click the Save button for each swimmer after you select attending or not attending.

Parking: AshCreek reserves the parking lot for the visiting team. If additional parking is required, families may park along the main road as long as they don’t block intersections or driveways.

Seating: Seating for the away team is located on the right side of the pool closest to the parking lot. You may also use half of the awning at the far end. Please bring deck chairs for your use. The clubhouse and playground area are off limits during the swim meet.

Check‐In: Check in will begin at 4:30. Check-in must be completed by 5:00 pm. A table will be set up outside the pool for your check-in.

Warm-ups: Away team will warm up from 5:15-5:35. AshCreek’s warm-ups will be from 4:50-5:10.

Relays: Relay assignments will be posted at the meet each week. Swimmers will be able to check these postings to see if they have been assigned to a relay team at the beginning of the meet. As a reminder, 8 & Under relays are the first event and all other relays are at the end of the meet. 9 and up swimmers should check with Coach Megan before you leave the meet to double check that they are not needed for relays.Swim meet event order can be found here.

Clerk of the Course: The Clerk of the Course is located to the left of the entrance to the pool. AshCreek has added an additional gate to their pool, so they will be blocking off Clerk of Course completely. You can use either gated entrance to get to the concessions and deck. Please do not cut through the Clerk area.

Restrooms: Restrooms are located to the left as you enter the pool.

Concessions: The concessions are located outside of the fence area just past the bathrooms on the left and will be serving food beginning at 5:15 and will continue to sell until approximately 9:00pm. Our concession will be selling hamburgers, hot dogs, barbecue, snacks, candy and drinks. Kona Ice and Westrays will be located in the circle drive in front of the clubhouse. Concessions can accept cash, cards, and venmo.

We will also provide large coolers of ice water just behind the clerk of course near the bathrooms for swimmers, spectators, and coaches to refill water bottles with cold water!

Weather: In the event of inclement weather we may have to exit the pool deck until conditions improve. Lifeguards are trained on and responsible for making a determination when the pool and the pool deck must be closed, prioritizing the safety of all present. If the deck is closed, please support the life guards and help clear the facility promptly. If we have to clear the deck due to the weather, you may wait in your cars. Please ensure you have signed up for Remind to get weather updates. Instructions can be found on our website under the Documents Tab.

Volunteer Reminders:

If you have signed up to volunteer at this meet, please double check which position you are working. Your jobs can be found under "My Account" on the Swimtopia website, or by going to the Signup Calendar and clicking the Job Sign Up associated with the meet. You should also be able to see this in the app by clicking into the meet and reviewing any assigned Work Shifts.

Start Times:

5:30pm First Half shifts will work from event #1 until event #27

8:00pm (approx.) Second Half shifts will work from event #28 until the end of meet

Check-In:

Volunteers for Set-Up and 1st Half Concessions should report to the pool at their start time. All other volunteers must check-in with Marianne and Jason before 5:30pm, at the first table just inside the pool. If you are a second half volunteer and unable to check in by 5:30pm, please email [email protected] at least 2 hours ahead of time so we will know when to expect you to check-in.

Substitutes:

If you can no longer work the shift you signed up for, you are responsible for finding a substitute. Please reach out to other swim families for help, or refer to the teens for hire list, and notify us of the change at [email protected].

Theme: AshCreek’s theme for this week is College Night. Kings Charter is invited to participate by wearing college themed gear!

Questions: If you have any questions for the coaches, please reach out to [email protected]. Please direct all other questions or concerns to [email protected].